Zimbra | Open WebMail | Round Cube

Getting started

1. Folders

The Inbox folder is where all new mail is delivered.
The Drafts folder stores mail in progress in case you have to leave while composing a message.
The Sent folder holds messages that have already been delivered.
The Junk folder provides a filter for email that has been marked as spam and allows you to review it before deleting.
The Trash folder holds all emails that are deleted from any folder in the system.

2. Toolbar

This is a brief definition of the icons above the viewing pane.
1) Check for new messages.
2) Compose a new email.
3) Reply to the selected message.
4) Reply to the person and everyone they sent the original message to.
5) Forward a copy of the email to someone else.
6) Delete the highlighted message. It will be moved to the trash folder.
7) Print the email.

3. Search

Use the search field to find documents that have been moved to another folder, i.e. its been deleted or moved to a user created folder.

Address Book

Here you will find three icons above the list of contacts.

1) Add a new contact
2) Delete the selected Contact
3) Edit the selected Contact
Once a Contact has been added they will appear in the list on the left and, when selected, the details will appear on the right.

Personal Settings

1. Preferences

This page allows you to change default settings such as language and time zone.
The Daylight Savings checkbox toggles whether or not you want the system to update the time for DLS.
Rows per page will change how many emails and contacts are displayed on the respective page.
Display HTML allows email to be displayed in a web page like context including images and formatted text rather than limiting it to plain text.
Automatically save draft sets the interval that a email in progress will be saved. Five minutes is a good place to start. If you find you are more frequently interrupted you may want to set this to 3 minutes.

2. Custom Folders

Here you will find a list of all the folders you saw on the original page.

At the bottom of the list there is an area to create a new folder for organizational purposes.

If you were a real estate agent who frequently received messages related to work you could create a folder named "Real Estate" and it would appear on the first page. You could then drag all work email to this folder to keep it separate from your other messages.

Identities

If you would like to use your e-mail for business as well as personal you can configure separate Identities for the two.

1) Select new identity.
2) Enter a Display Name. ie. MyCompany.
3) Enter your current email address.
4) Enter the name of the Organization, in this case MyCompany.
5) If you have a different email address you would like the recipient to respond to enter it, otherwise enter your normal address.
6) Here you can customize a message to be added to the end of every message you make using this identity.
7) The Set Default checkbox makes this identity the one used for each email that is composed. Its generally recommended to leave this unchecked.
8) Hit the save button, click on the E-mail tab at the op, click on New Message icon and look at the Sender drop down to view the new identity.

Logout

When you are finished working with your e-mail please be sure to use the Logout button to make sure no one is able view your information after you've left the computer.



Thats it! You've gone through the entire application and seen many of the features and functionality it adds. If you have any further questions please send us an email at support@aircanopy.net and we will respond promptly.